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The crux of the matter is that contractor management is complicated. You need to be up to speed on all the current workplace health and safety legislation, able to verify a huge volume of documentation, and you need to ensure workplace health and safety compliance at all times. Building a contractor management program that factors all of that in can seem like an impossible challenge. Fortunately, however, there are steps you can take to make your program more efficient. And, most importantly, by more effectively managing your contractors, you’ll minimise the risk of having them on-site and hopefully keep everyone safe.
Steps You Can Take That Make a Difference
When it comes down to it, your contractor management program is vital in reducing your company’s risk exposure. So, it makes sense to put some time and effort into getting it right. Moreover, by reviewing the way you manage your contractors, you can save time and money. To make sure you can achieve compliance without leaving no time left for the actual day job, you should consider:
- Prequalifying your contractors - it's vital that you know that any potential contractor has the right qualification, licences and experience to do the job. By checking everything up front before you hire your contractors, you’ll have confidence that they’ll meet necessary standards and have the competency and capacity to fulfil your contract.
- Managing continuously - prequalifying your contractors should be just the beginning of your management program. It’s no good just checking once that they meet your standards. Qualifications and insurances can expire, and legislation can change during a project. It’s vital to continuously monitor your contractors, ensuring that they continue to meet your workplace health and safety standards.
- Learning how to communicate - communication is vital in every aspect of business, and contractor management should be no different. Make sure that you can easily and regularly communicate with your contractors. This gives you a chance to reiterate safety messages and gives them a chance to flag any compliance issues.
- Making the most of technology - if you use spreadsheets and outdated processes, you are no doubt struggling to keep on top of licenses and insurances. Compliance management software can remove a lot of the administrative burden of contractor management, automate processes, and quickly make the process of renewals more efficient.
- Not overcomplicating things - if you’ve got different programs for different contractors, you are making things too complicated. Try to be consistent with contractor management to make your life easier. And think about your contractors as well, they may work for multiple companies, so make sure to keep the admin low and processes simple.
The Ideal Contractor Management Program
Every program or process can always be improved upon, but by taking some of these steps, your contractor management program will certainly be a lot more efficient. By prequalifying contractors, you reduce risk, by using technology to automate processes you save time, and by building in communication channels, you can pick up on and deal with any issues early. And, with a more efficient contractor management program, you can spend more time focusing on your business, and less time worrying about compliance.
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| Gabrielle |
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