How to be a Virtual Office Assistant at Home |
Posted: February 25, 2016 |
A virtual office assistant is an independent contract worker who provides a wide range of services, from administrative, creative, clerical, or technical tasks—all in the comfort of her own place, communicating online with her employer. This job could equate to the tasks done by an office secretary or administrative staff, but allowing the worker to get away from the cubicle, and usually on a flexible time shift. Requirements All you really need is a computer with high-speed internet connection, as well as savvy skills in operating spreadsheets, online calendars, and writing formal correspondences. Since this is a remote working position, you are expected to communicate often to establish trust and clarity, making sure that all instructions were understood and accomplished perfectly. Work Environment You will also need a working environment conducive to working efficiently, such as a dedicated home office or renting out a virtual office. If you really would want to make being a virtual office assistant your career, then renting out a virtual office in Singapore would be the most ideal setting. You could suggest this to your employer because it will work perfectly for both of you—they pay for a minimal monthly fee which gives them a professional business address in the heart of the city, and have the privilege to get access to high-end office equipment and meeting rooms for a few times a month, especially during those times when the equipment or space in your home office are not enough. What’s more is that mail will be directed to that address, and as the virtual office assistant, you can either have the mail forwarded to your home or you can go directly to the physical office of the provider to collect the mail by yourself. Calls will also be handled by the virtual office provider’s team, and will be answered professionally according to the company’s name. All calls will be forwarded to you, for you to attend to, so that people will not be calling a random mobile number but a more professional business phone number. The best virtual office in Singapore can offer all these and more. Tasks A virtual office worker usually manages the schedule of her employer, from maintaining a calendar, to setting up meetings, and sometimes, even setting appointments for personal errands. They may also be tasked to make travel arrangements and be in charge of the logistics for the whole trip. Other secretarial tasks may include taking down minutes of a meeting, to handling correspondence, to handling inquiries through phone and email, and managing contact lists. They should be skilled enough in operating spreadsheets for customer or company records, as well as word processing applications to prepare business letters or proposals, and be very well-organised in preparing, collating, and sending out these business materials. Another field that the virtual office worker might be assigned to is to handle billing and accounting, but this might be entrusted to those who have a degree in accounting or those experienced in bookkeeping.
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