Information has not been just increasing arithmetically, but even spreading across several hands, with the world keener on working collaboratively. With this expansion and growth of information, it has been very hard to collect and store all the information safely in spite of giving all an easy access to it. EDM or Electronic Document Management System was instantly designed which gave man what he always looked forward to. Electronic Document Management System is the management of various kinds of documents in a firm using computer storage and programs. An EDM system allows a business and its clients to create a document and manage documents in text, audio, and image as well as in video form and otherwise capture a hard copy in electronic form, edit, store, process, print.
CKGS known as Cox and Kings Global Services serve all the consular missions like the electronic storage service ensuring safety and security and enabling them not to store any type of vulnerable physical data. It has the optimum security and they can be easily retrieved and indexed from the system. Some of the services that come complimentary with CKGS’s document management service are document imaging, digital asset management, and management of the records. They periodically collect application forms and electronically scan each of these application forms and index them through unique document identifiers so that they can be retrieved efficiently.
Some of the features of this Electronically Document Management System.
The prime work of an EDM is to store, upload and retrieve the information in an organized process as per the legal needs of the individual. The different features of EDMS are:
- Having tools that allow to capture and load the information into the system
- Archive and store methods for documenting and filing.
- Providing ability to administer and support any acquiescence legally.
- Thorough indexing, organize the documents.
- Search tools which enables retrieving and finding easily.
- Control and secure access and make it less vulnerable.
The various advantages of implementing EDMS into any system are:
- Allow the clients access the information from any place.
- Smooth implementation of the electronic work flow.
- Efficiently Manage the IT cost as it allows to integrate with other core firm applications.
CKGS takes care ofdocument security following the rights of the administrator’s management model and they create PDF to prevent any unnecessary use. The meta-data is then retrieved to a pen drive or a CD which is then given to the person whenever they want. An organization is usually viewed as several independent departments that work in unity. The Electronic Document Management System that CKGS provides, allow an individual to have an insight of these various departments within the business so that it remains clean and the integrated system that allows anyone to have the information when there is a need. With the help of EDM’s, complex and difficult projects can now become easier and can adopt a proper strategy to obtain the maximum benefits from the system. In order to avoid the pain of not working efficiently, CKGS often helps with this type of projects.
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