How to import Outlook 2010 PST data in Outlook 2016? |
Posted: March 26, 2019 |
Most of the professionals these days have Microsoft Outlook as their center of the workflow. MS Outlook stores emails, contacts, appointments, tasks, notes, journals, etc. in two locations – In PST file or in a mailbox located on the server (when you are using Outlook with Microsoft Live Exchange Server). For a user, it is important to have a periodical backup of PST data in case of a PST file corruption or to move to a different version of Outlook. In general, the user desires a PST backup file in cases like
Using the backup of PST data, the user can move entire or selective PST data to another version of Outlook (say 2016) quite easily. The migration of PST data can be performed in two stages. Both the stages are to be followed sequentially. For this, you'll be able to use previous as well as the presently secured PST file. You can export the entire PST data or can export a selected folder to a new PST file. Look at the method below to migrate Outlook 2010 PST data to Outlook 2016. Stage1: Backup/Export Outlook 2010 PST data to Outlook PST file To export mailbox information to an Outlook PST file, follow the steps given below: 1. Launch your MS Outlook 2010 application. 2. On the topmost ribbon of MS Outlook, go to the File Tab. Click Options>Advanced>Export. 3. From Import and Export wizard, select Export to a file. Click Next. 4. In the next Export to a file wizard, select Outlook PST Data File and click next. 5. Select the email account name you need to export. To export the entire PST data, select the checkbox Include Subfolders. Click Next. 6. You can export a single folder also by selecting that particular folder. In this case, you have to clear the Include subfolders check box. Click Next. Here, only Inbox folder is chosen to export to a PST file or to have a backup of inbox items. One more possibility is out there to use Filter to pick specific things from the folder. With advanced filters, you'll choose necessary emails from your folder. 7. In Export Outlook PST file wizard, Browse and select the required location to export your file. You can select the required option. Click Finish to continue. 8. After this, a dialogue box is popped up asking for the password (if you have set a password for PST file or when you are creating a new PST file). Insert password and click Ok. Your file can get saved to the chosen location. Select checkbox. Your password is saved for future use. Stage2: Import and Add PST file data to Outlook 2016 Import Outlook 2010 PST file into Outlook 2016 by the given steps: 1. Launch MS Outlook 2016 application. 2. Go to the File Tab. Click Open & Export>Import/Export. 3. From Import and Export wizard, select Import from another program or file. 4. Select file type as an Outlook data files (.pst). Click Next. 5. Click Browse to provide the location of the PST file to be imported. Click on the required option and click next. 6. Select the particular folder or select include all subfolders. You can apply Filter if choosing one folder. Click Finish to complete the process. Using Export/Import wizard of MS Outlook to migrate the PST data is helpful but not completely successful. The drawbacks include time-consumption and less effectiveness. Slight mistake within the procedure may lead to the corruption of file. Manual and free strategies seem quite alluring; however, a small mistake may risk your data.
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