How to Use a Project Management System to Get Organized |
Posted: October 15, 2013 |
Organization is something that's important to any business. However, it's especially important to businesses that have complex tasks and projects or if your business regularly has lots of projects that must be completed. But if you've never used a project management system before then chances are that you may not know what you're missing until you’ve actually begun using a project management system. Nonetheless, it's helpful to be aware of some of the ways that a project management system could improve your company's overall organization. Calendar Management When you're managing a project, it's important that you're able to effectively manage your calendar. This is something that some project management systems make it easy for you to do. For example, the Hot Project solution offers users' both a personal calendar and a shared calendar. This gives you a snapshot of everyone's availability so that you can assign tasks accordingly. Another practical use is that it can prevent you from scheduling project deadlines right on top of each other. Gantt Charts Some project management systems include a Gantt chart feature. Gantt charts make it extremely easy to visualize each step of your project. When you're managing multiple projects simultaneously, being able to visualize your progress relative to a larger timeframe can come in handy. Particular it helps you understand the relationship between one project and another. Manage Project Stakeholders Having a project management system should make it easier to manage the stakeholders of your project - whether they are employees or clients. This is critical because without a system such as this it would be so easy for you and your stakeholders to get knocked of track during your project. The tools that you'd use to help manage the stakeholders are role assignments, tasks, objectives, milestones and etc. Access Your Project Remotely It goes without saying that being able to manage your projects from anywhere, including your mobile device, can greatly improve your productivity. This is one of the problems with desktop based project management systems or not having software at all - it's difficult if not impossible to access your projects while you're away from your office. Remote access is commonplace among cloud based software such as Hot Project. Store Important Documents When you're putting your energy, hard work and resources into finishing your projects, the last thing that you want to have go wrong is that you can't find project documents. This is crucial because there are times when a client will give you original documents or when you wouldn't want to disturb a client for document copies. This is another area where project management systems can come in handy. To be sure there are probably an infinite number of ways that having a project management system in place could help your business. So the items that we've covered here represent just a small portion of them. Nonetheless, if you've been on the fence about whether or not to invest in a project management system for your business; then hopefully you've found this information to be helpful.
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